Administrative Guideline 1111

Adopted: March 8, 1989
Revised: April 26, 2022

ADMINISTRATIVE GUIDELINE TYPE: Information Technology
ADMINISTRATIVE GUIDELINE TITLE: Ellucian Security Access
DEPARTMENT RESPONSIBLE: Information Technology
GUIDELINE STATEMENT OF PURPOSE: Ellucian Security Access

Procedure for Staff to Obtain Security Access to the College’s Ellucian Information System.

1. In an effort to control unauthorized access, the following guideline will be followed:
   1. The Supervising Director of a user area shall work with the Information Technology Services department to assign/remove security classes based on job responsibilities/status. This request will be processed through a “help desk” email for initiating, tracking, control and auditing purposes. This process will be completed for new or terminated employees as well as those that have changed job responsibilities.
   2. The Information Technology Services department will assign the appropriate security classes to each employee and notify the Supervising Director of completion.
   3. After the completion of “Core Training”, Employees will then be able to login to Ellucian and access the appropriate resources that are required to complete their job responsibilities.
   4. The Information Technology Services department will maintain a confidential listing of employees and associated security classes for review and auditing purposes. The security class list will be reviewed on a monthly basis. (Please see Administrative Guideline 1114, “Employee Guidelines for Securing Confidential Data” for additional information”.)
   5. The Supervising Directors will communicate the importance of keeping SCC User ID’s and passwords confidential and inaccessible to others.
   6. The Supervising Directors shall have responsibility for security control within their area.
   7. All employees approved to access Ellucian offsite are required to utilize an Information Technology Services approved Virtual Private Network (VPN).
2. Administrative Guideline (AG) Reference(s)

1. 1. AG1114 – Employee Guidelines for Securing Confidential Data