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Administrative Guideline 803

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Administrative Guideline 803

Adopted: December 15, 2015
Approved:
Revised: February 25, 2025

ADMINISTRATIVE GUIDELINE TYPE: Physical Facility Functions

ADMINISTRATIVE GUIDELINE TITLE: Hanging Posters & Signs and Distribution of Reading
Materials

DEPARTMENT RESPONSIBLE: Student Affairs

I. Statement of Purpose

The purpose of this guideline is to outline the protocols for distributing posters, signs, and reading materials to the campus community that would otherwise not be disbursed by the Marketing Department.

II. Users Governed

The following groups may seek approval for posting items around campus:

  1. Approved student clubs and organizations with approval from the Vice President of Student Affairs or designee.
  2. College faculty and staff with approval from their divisional Vice President.
  3. Outside organizations with approval from the Vice President of Student Affairs or designee.

III. Approval Process

The Vice President of Student Affairs (or designee) must approve all postings by individuals and
organizations listed above. All such postings must have an official approved stamp.

A copy of what is being posted must be presented to the office of Student Affairs. The following guidelines for posting are as follows:

  1. Materials (posters, flyers, etc.) may be posted on bulletin boards by approved student activity groups.
  2. Materials may not be affixed to the walls.
  3. Posters can be no larger than 22” x 28”. Larger posters may be hung only after approval
    from the Vice President of Student Affairs.
  4. Materials should not be posted more than two weeks prior to the scheduled event.
  5. Activity groups hanging posters will remove the same within one school day after the
    poster announced event.
  6. Scotch tape should not be used to mount posters.
  7. Postings are to be placed only on bulletin boards. No postings will be allowed on windows, sidewalks, walls, vehicles in the parking lots, or restrooms,
  8. Postings may not be made on bulletin boards designated for specific purposes (Club, Official Business, Foundation Office, etc). Only bulletin boards marked for general use may be used.
  9. Reading materials such as pamphlets, booklets, etc. should not be affixed to the bulletin boards, walls, or left in undesignated areas,
  10. For examples of approved and non-approved postings, see below These lists examples only and are not exhaustive.
    • Approved postings:
      1. Posters or flyers for events (community wide and SCC specific)
      2. Businesses that offer free or discounted services for students
      3. Employment and internship opportunities for students
    • Non-approved postings:
      1. For-profit/private businesses soliciting products or services unless the business offers a free or discounted service for students (see above)
      2. Political endorsements and campaign materials.
      3. Any material that may be considered to be offensive or discriminatory.
    • If a party is unsure if their item would be an approved posting or an unapproved posting, the Office of Student Affairs will review that material and make a determination.

IV. Unapproved Postings

Postings that have not followed the guidelines and received the approval for being posted have the
potential of being removed from all posted locations on college properties.

V. Unapproved Locations to Post

Items may not be posted on or in the following locations:

  • Bulletin Boards designated for specific purpose (i.e. Club specific bulletin boards, Official
    Business, Foundation Office, Human Resources, etc…)
  • Sidewalks
  • Windows
  • Walls
  • Vehicles
  • Places that could be deemed private use (i.e. restrooms, faculty/staff offices, personal needs rooms)
  • Doors (without prior approval). However, if the door has a sign holder, that is where material
    should be posted. (The marketing department has priority on the sign holders and may need to
    remove materials occasionally.)

VI. Consequences for Non-Compliance

Individuals, clubs, organizations, and outside entities who do not follow procedures will have their materials removed and may not have materials approved in the future.